Note: The job is a remote job and is open to candidates in USA. Cushman & Wakefield is a leading global real estate services firm, and they are seeking a Regional Planner/Scheduler. This role is responsible for managing planning and scheduling operations, maintenance, and engineering resources, ensuring effective configuration and utilization of maintenance management systems to optimize resource utilization and productivity.

Responsibilities

• Schedule maintenance activities including service requests and preventive/corrective maintenance. Work closely with the account. Management team to ensure effects on operations are recognized, well planned and coordinated. Develop, generate and disseminate the maintenance schedule
• Analyze maintenance and project resource requirements and assign mechanical, electrical, and engineering services as required. Identify resources and materials required to execute the requested work
• Coordinate maintenance activities and details with other departments, preparing specifications and work packages. (Work packages include materials, labor, special tools/equipment and written procedures to insure a safe & efficient working environment. Where Work Permits are required, verify completeness and include with work packages.)
• Ensure the work packages are complete and all materials, labor and equipment are available prior to scheduling work. Ensure plans, schedules and resources needed are well-defined, documented and meet customer requirements. Perform QA function in work order process
• Maintain a comprehensive backlog of all maintenance activity by work type (CMMS). Recognize the priority of the work order backlog and re-schedule when appropriate seeking direction from the Work Manager
• Maintain an accurate asset registry within the CMMS
• Communicates with Building Manager/Requester to determine total scope of work and priority of the project or service request work to be performed. Submits written notifications to Building Managers to coordinate upcoming shutdowns
• Administers the preventative maintenance tracking and documentation programs, assigns and distributes the work to the appropriate supervisor, reviews scope and frequency of assignments with the supervisor and makes changes where required
• Acts as a contact/liaison between O&M staff and the requesting department for the planning and scheduling of work performed by O&M site team
• Reviews monthly performance reports for accuracy and make corrections when necessary. Ensures all established costs, quality, and delivery commitments are met. Reviews production and operating reports and highlights the resolution of operational and maintenance problems
• Collaborate with the account management team and CUSTOMER management team to identify, develop, and deploy best practices (i.e. safety, quality control, training, standards and qualifications, maintenance practices, etc.)
• Attends daily/weekly meetings to develop the next day/week's schedule, reviews the status of scheduled work orders, and discusses new, incoming work orders
• Recommends and arranges alternatives for resource schedule constraints - eg. change assignments, over-time, utilization of 3rd party
• May estimate job requirements for preventative maintenance activities including number/type of O&M staff to be assigned and number of man-hours per task
• May identify opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations. May review utilization and cost data to recommend corrective actions to reduce costs
• Performs administrative activities associated with the effective management of operations, including compiling, storing and retrieving data for reports
• Other duties as assigned

Skills

• High school/GED with equivalent experience; Associates degree in maintenance technology, preferred
• The ability to communicate information and ideas so others will understand
• Time management skills
• Good administrative and mathematical skills with willingness to handle paperwork
• Have a working knowledge of personal computers. Able to navigate CMMS and MS Excel
• Have good planning and organizational skills
• Ability to understand what constitutes good instructions
• Ability to interpret blueprints and shop drawings
• Understanding of the proper use of work orders, priorities, scheduling, etc
• Ability to keep multiple jobs in controlled motion—simultaneously
• Style and capability commanding respect within both maintenance and operating organizations

Benefits

• Health, vision, and dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life, and disability insurance programs
• Paid and unpaid time away from work
• Competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements

Company Overview

• Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services. It was founded in 1917, and is headquartered in Chicago, Illinois, USA, with a workforce of 10001+ employees. Its website is https://www.cushmanwakefield.com.

Company H1B Sponsorship

• Cushman & Wakefield has a track record of offering H1B sponsorships, with 2 in 2026, 3 in 2025, 6 in 2024, 2 in 2023, 6 in 2022, 1 in 2021, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.