Note: The job is a remote job and is open to candidates in USA. The American Society of Clinical Oncology (ASCO) is a leading medical society focused on cancer care. They are seeking a Human Resources Operations Coordinator to provide comprehensive operational, administrative, and financial support to the HR department, ensuring efficient service delivery and coordination of departmental activities.

Responsibilities

• Coordinate day-to-day HR operational processes, ensuring workflows are completed accurately and on schedule
• Coordinate with other ASCO departments on administrative, scheduling, and program operational processes
• Assist with developing, tracking, updating, and maintaining departmental budget
• Support the contracting needs of the department by uploading contract documents, monitoring the procurement process and department activity, and tracking renewals and termination
• Supports HR leadership with routine executive tasks, including calendar management and meeting coordination and logistics
• Serve as the department credit card holder, process HR staff expenses, and perform monthly expense reconciliation
• Responds to routine HR customer service inquiries and conducts basic research in response to staff questions regarding HR operations or processes
• Maintain internal HR resources, templates, and documentation, including supporting internal portals and resource hubs in Workday
• Support compliance-related documentation and recordkeeping
• Support scheduling, notetaking, and follow-up for meetings and action items
• Perform additional tasks and projects assigned by HR leadership in support of department

Skills

• Bachelor's degree or equivalent years of experience
• 0-3 years of operational or administrative support experience within a professional environment including customer service
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Teams, and Outlook) and an openness to embracing and learning new technology
• Excellent customer service skills and solution oriented, with the ability to identify process improvements and coordinate with others for increased and reliable seamless service
• Strong organizational skills and attention to detail with a focus on quality
• Strong interpersonal skills and an ability to build effective relationships
• Ability to efficiently manage multiple projects simultaneously, while also being accountable to complete routine tasks
• Excellent time management, multitasking, and organizational skills
• Ability to work consistently in a collaborative, team-oriented manner
• Excellent communication skills, with ability to clearly convey and receive information
• Committed to maintaining confidentiality and adept at handling sensitive information
• 2+ years of administrative support experience with an HR team, including previous experience with budget or financial management
• Experience with MS Office, HRIS systems (Workday) and Smartsheet
• Understanding of general human resources policies and procedures

Benefits

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

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