Note: The job is a remote job and is open to candidates in USA. InGenesis, Inc. is a trusted Healthcare Services Firm seeking an HR Administrative Assistant to provide administrative and operational support to the Human Resources Department. The role involves assisting with onboarding, recruitment administration, HR compliance initiatives, and maintaining employee records.

Responsibilities

• Provide administrative support to the Human Resources Department
• Assist with employee onboarding and offboarding activities, including preparing and processing required documentation
• Coordinate pre-employment and new hire paperwork and maintain onboarding records
• Assist with the preparation, distribution, and tracking of HR-related forms and documents
• Support recruitment efforts by posting positions, scheduling interviews, preparing offer letters, and coordinating candidate communications
• Maintain employee files and ensure documentation is complete, accurate, and compliant with company policies and applicable regulations
• Assist with maintaining records within the Human Resources Information System (HRIS)
• Prepare, compile, and distribute HR reports, metrics, and other departmental data as requested
• Assist in the development, organization, and maintenance of training materials, job aids, and HR documentation
• Support HR compliance initiatives by assisting with audits, record retention, policy acknowledgments, required notices, and regulatory documentation
• Coordinate and track required employee training and compliance requirements
• Respond to routine employee inquiries and direct more complex matters to the appropriate HR team member
• Handle confidential employee and company information with discretion and professionalism
• Complete a variety of assignments while managing multiple priorities and meeting established deadlines
• Perform other duties as assigned to support the needs of the department and organization

Skills

• High School Diploma or equivalent required
• Minimum of five (5) years of administrative support experience, preferably in Human Resources or a related field
• Strong organizational and time-management skills
• Excellent customer service and interpersonal communication skills
• Ability to handle confidential and sensitive information with a high degree of discretion
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Ability to work independently while effectively managing multiple priorities in a fast-paced environment
• Strong sense of urgency and commitment to meeting deadlines
• Associate's Degree in Human Resources, Business Administration, or a related field
• Experience supporting onboarding, recruitment, employee records management, or HR administration
• Experience working with HRIS systems
• Ability to work independently, manage time effectively, and meet deadlines in a fully remote environment
• Strong written and verbal communication skills using phone, email, and virtual collaboration tools
• Detailed-oriented and reliable, with a commitment to accuracy, confidentiality, and quality standards

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