About the position Our client is a U.S.-based, AI-powered company transforming how legal work gets done — making it faster, smarter, and more accessible. Built by experienced operators and powered by a globally distributed team, the company is scaling quickly with a strong emphasis on execution, ownership, and high performance. We’re hiring an exceptional Executive Assistant to act as the dedicated right hand to the CEO, supporting a high-intensity founder operating across multiple countries and time zones. This is a high-bar, operator-level role — not a traditional EA position. We’re specifically looking for someone who has already served as the sole Executive Assistant to a CEO or founder in a fast-moving startup environment, with full ownership over their day-to-day operations. You will be responsible for fully owning the CEO’s world — including calendar, inbox, communications, and complex international travel — ensuring everything runs seamlessly and enabling the executive to operate at maximum effectiveness. This is not a generalist EA role. We’re looking for someone who has already operated as the sole Executive Assistant to a CEO or founder in a fast-paced environment, with full ownership over calendar, inbox, travel, and communications. You will function as a force multiplier at the highest level, working alongside AI systems and operating with speed, precision, and full accountability.

Responsibilities

• Fully own and manage the CEO’s calendar and inbox
• Prioritize, draft, and send communications on their behalf
• Coordinate high-volume scheduling across multiple time zones with constant changes
• Plan and execute complex international travel
• Multi-country, multi-person (including team coordination)
• Prepare briefings, summaries, and research ahead of meetings and decisions
• Build and maintain systems in Notion as a core operating tool
• Use AI tools to synthesize information, automate workflows, and improve efficiency
• Track priorities, follow-ups, and commitments across all channels
• Proactively identify and implement improvements to workflows and systems

Requirements

• 3+ years of direct experience as the sole EA to a CEO or founder
• You have fully owned their calendar, inbox, travel, and communications
• Experience in a startup or fast-moving tech environment
• You are comfortable with speed, ambiguity, and constant change
• Advanced Notion proficiency
• You use Notion daily to manage workflows, information, and operations
• Strong AI literacy
• You actively use AI for research, summarization, automation, and operational support
• Proven experience managing complex international travel logistics
• Multi-country, multi-person coordination
• Near-native or C2-level English
• You can write and communicate on behalf of a CEO in high-stakes context

Benefits

• Competitive compensation based on experience
• Full-time role with Pacific Time overlap
• 100% remote (LATAM-based candidates)
• High-trust partnership with a high-performing founder
• Direct impact on executive performance and company operations