Document Production / Publications Specialist (On-Call – Temporary Coverage) Location: California (Remote preferred; ability to coordinate with California-based team) Aspen is seeking an organized and detail-oriented Document Production / Publications Specialist to support our team on an on-call basis while a staff member is out on leave. This role focuses on formatting and producing large, complex environmental documents and proposals using Microsoft Word and Adobe Acrobat. Work will be assigned on an as-needed basis depending on project volume. About Aspen Aspen is an interdisciplinary environmental services firm supporting public and private clients on complex infrastructure and public works projects. We emphasize collaboration, high-quality work, and a practical, team-based approach.

Responsibilities

• Format large environmental documents, reports, and proposals using Word and Acrobat
• Apply and maintain document templates and styles based on project and client requirements
• Ensure high-quality formatting, consistency, and visual presentation across all deliverables
• Coordinate with project managers and technical staff to meet deadlines
• Manage multiple concurrent assignments and shifting priorities

Required Experience and Skills

• Experience with large document production
• Strong proficiency in Microsoft Word and Adobe Acrobat
• High attention to detail and strong quality control standards
• Ability to manage multiple deadlines and work independently while coordinating with a team

Education

• Bachelor’s or Associate’s degree preferred

Work Arrangement

• On-call, as-needed basis for temporary coverage during a leave
• Hours are variable based on workload, with the ability to ramp up or down by mutual agreement

Compensation

• $40–$50 per hour, based on experience

How to Apply

Please submit your resume and a brief letter of interest to [email protected]. Pay: $40.00 - $50.00 per hour Application Question(s):

• Do you regularly create and manage complex Word documents using advanced features such as styles, section breaks, headers/footers, automatic tables of contents, cross-references, templates, and track changes?
• Describe the most complex Word Document you created or maintained? Describe what advanced features you used?

Work Location: Remote