About the position The A/P and A/R Specialist supports the Finance department by administering transactional accounting processes, including customer billing, cash application, collections support, vendor invoice processing, and payment administration. The position ensures customer invoicing, collections tracking, vendor invoices, and payment processing are performed accurately and consistently. The role works closely with the Controller and other members of the Finance team to maintain organized accounting records and support efficient financial operations.

Responsibilities

• Process vendor invoices and maintain accurate accounts payable records.
• Verify vendor invoices for completeness and appropriate documentation.
• Assist with matching vendor invoices to purchase orders and receiving documentation.
• Prepare vendor payment batches and coordinate check runs and electronic payments.
• Respond to vendor inquiries related to invoice status or payment timing.
• Maintain organized documentation of vendor invoices and payment records.
• Assist with monitoring vendor payment schedules and payment deadlines.
• Coordinate vendor documentation requests with the Finance team.
• Maintain vendor files and related supporting documentation.
• Prepare and issue customer invoices in accordance with company billing procedures.
• Maintain accurate customer account records and invoice documentation.
• Monitor outstanding receivables and collections.
• Communicate with customers regarding invoice inquiries and payment status.
• Apply customer payments and maintain cash application records.
• Support reconciliation of customer accounts and aging reports.
• Coordinate with the Sales and Operations teams to ensure accurate billing of distributor orders.
• Assist with documentation supporting customer pricing and invoicing accuracy.
• Maintain records supporting customer billing adjustments or corrections.
• Provide administrative support for customer billing questions or documentation requests.
• Maintain organized accounting documentation supporting financial transactions.
• Ensure customer and vendor records are accurately maintained within accounting systems.
• Support the Finance team with document retrieval and accounting record organization.
• Assist Finance with the preparation of documentation supporting the monthly financial close.
• Support reconciliation preparation for customer A/R and vendor A/P balances.
• Provide documentation and transaction details as requested by the Controller.
• Assist Finance with maintaining documentation related to federal and state regulatory filings.
• Maintain records supporting regulatory filings and compliance documentation.
• Assist with documentation related to product price postings and distributor pricing records where required by state law.

Requirements

• Hands-on experience with processing A/P and A/R transactions.
• Strong vendor and customer documentation analysis skills.
• Exposure to navigating and posting entries in ERP systems.
• Experience with mid-tier ERP systems, such as NetSuite.
• Ability to self-motivate and coordinate with the team in flexible and remote work settings.
• Proficiency in Microsoft Office, intermediate with Excel, Teams, and video meetings.
• Intellectual curiosity and personal drive to advance and perform more than the bare minimum.
• Interpersonal skills with emotional intelligence to act in a diplomatic and professional manner.
• Must be able to lift and carry up to 25 pounds.
• Ability to sit and or stand for 4-8 hours per day while performing computer-based tasks.
• Frequent use of hands and fingers for typing, data entry, and standard office equipment (keyboard, mouse, calculator, telephone).
• Occasional standing, walking, bending or reaching as well as the ability to climb multiple stairs.

Nice-to-haves

• 2-year technical degree or bachelor’s degree in accounting, finance, or related business field preferred, or a minimum of three or more years of relevant corporate accounting experience.
• Three or more years of A/P and/or A/R experience is highly preferred.
• Restaurant, Alcoholic Beverage Industry, or Manufacturing experience is a plus.

Benefits

• $45,000 to $60,000
• 401(k) with match
• Medical Insurance (3 plan options)
• Dental & Vision Insurance
• Employee Product discounts
• Paid Time Off - 3 weeks starting
• Family-Owned Business