About the position The SIOP & Materials Management team is seeking an experienced Office Manager to provide support to the senior leadership team. This position serves as a key collaborative team member, assisting with the planning, coordination, and execution of a variety of administrative tasks. This position is hybrid based in Charlotte, NC, and requires periodic onsite support.

Responsibilities

• Provides administrative support to senior leaders within SIOP & Materials Management
• Maintains calendars, schedule meetings and appointments
• Makes business travel arrangements and process expenses in a timely manner
• Organizes Quarterly townhall meetings, including support of scheduling, agenda creation, and material preparation in coordination with other leaders
• Responsible for scheduling weekly staff meetings, preparing meeting minutes and tracking actions
• Supports and coordinate leadership offsites, including providing logistical support to ensure smooth execution
• Collaborates with admin peer group to support SIOP & Materials Management or Collins level event planning activities
• Supports leadership and new team member onboarding activities including employee engagement initiatives
• Coordinates office activities and maintains office supplies inventory

Requirements

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Proficient with Microsoft Office and Zoom
• Must be willing and able to travel less than 10%

Nice-to-haves

• Previous working experience supporting senior leaders
• Ability to work independently to manage special assignments and initiatives
• Experience with American Express Business and SAP Concur
• Skilled in drafting and editing professional communications and presentations
• Bachelor’s degree preferred
• The ideal candidate is a highly organized professional with strong business acumen, a proactive problem-solving approach, and the ability to thrive in a dynamic, fast-paced environment.

Benefits

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program