Guardian Jobs is supporting a globally recognised higher education institution in their search for a Scheduling Coordinator. The role involves coordinating teaching resources and managing schedules to ensure effective delivery of learning programmes.

Responsibilities

• Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes
• Supporting the contracting process for external contributors, including speakers, facilitators and suppliers
• Managing the onboarding of new suppliers, including procurement setup and system access
• Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems
• Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records
• Producing regular reports and supporting analysis to inform planning and decision-making
• Supporting data-driven insights, including trend analysis and forecasting where required
• Coordinating team calendars, meetings and administrative workflows
• Providing first-line support to stakeholders, resolving queries and ensuring a high level of service
• Processing purchase orders, invoices and financial data to support budget tracking
• Supporting small projects and initiatives, including research and process development
• Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery
• Contributing to a culture of continuous improvement and effective change management

Skills

• Strong organisational skills with the ability to manage multiple priorities
• Excellent attention to detail and a high level of accuracy when working with data and systems
• Strong communication skills and confidence working with a variety of stakeholders
• Good IT skills, including experience with databases, systems or scheduling tools
• A proactive and collaborative approach, with strong time management skills

Benefits

• Holiday pay
• 2-days in Central London, remainder remote

Company Overview