ORC is a respected right-of-way acquisition firm that focuses on infrastructure projects. They are seeking a Right of Way Document Specialist to support project managers in document management, data entry, and project coordination activities.

Responsibilities

• Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files
• Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies
• Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system
• Responsible for a successful project close out
• Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials
• Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information
• Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership
• Handling client correspondence, phone calls, and emails with professionalism and timely follow-up
• Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation
• Monitoring deadlines and deliverables to help keep project teams on schedule
• Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy

Skills

• Minimum of one (1) year of experience in a document specialist, document control, records management, or administrative role
• Minimum of one (1) year of technical documentation prep
• Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
• Must have an iOS or Android smartphone to be able to access ORC's systems
• Valid Driver's License

Benefits

• Health, dental, and vision benefits
• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs and growth opportunities
• ClassPass and Breethe Memberships
• Employee travel reimbursements

Company Overview