Note: The job is a remote job and is open to candidates in USA. Tempus AI is a company focused on supporting the Operations department through the role of a Sr. Administrative Associate. This position involves a variety of tasks including scheduling, meeting organization, travel arrangements, and project management to ensure smooth interactions within the organization.

Responsibilities

• Work interdepartmentally with various teams and leadership
• Approachable/friendly/communicates professionally
• Lead the Spirit Committee/Outreach group for the Clinical Lab and collaborate with other department Admins for Spirit Committee events
• Host Monthly Town halls, Quarterly All Hands & Weekly Sync
• Plan lab celebration events
• Assist with planning/coordinating/scheduling and answering event questions
• Coordinating meeting preparation, including agenda development, minute taking, and timely distribution to stakeholders
• Coordinating internal and external lab tours
• Manage calendars for Lab VPs scheduling/moving conflicts/working with others to organize
• Routine skeleton decks for re-occurring meetings and following up to make sure they're done
• Coordinating with outside vendors and consultants (IT support, printers, and suppliers)
• Distribution of KPI Metrics daily morning email
• Order lunches for Monthly Town Halls, and other lunches as needed (day and evening shifts)-communicate what was ordered through calendar update, and Digital Board
• Order supplies for all of the lab
• Approve time-off requests in UKG for VPs
• Approve expense reports in Concur for VPs
• Setup and input purchase requisitions in SAP
• Submit VP expenses in Concur
• Book and coordinate travel as needed for events and/or VPs
• Maintain distribution lists to ensure they are current in email and Teams
• Tremendous Gift Cards, All Star Awards, EOM, and EOQ, awards for Lab and Diagnostics
• Ordering and distribution of awards and certificates
• Update Employee of the Month/Quarter boards with photos
• Sending SLT and Lab Managers new hires with start date
• Coordinate with EH&S to have safety tours scheduled/executed for new hires
• Employee name tags for lab coat hangars
• Assisting with setup, organization, and maintenance of office spaces and systems
• Providing logistical support for office improvement and organizational projects

Skills

• 3+ years of relevant administration experience
• Excellent communication and interpersonal skills
• Strong Microsoft Office skills (Excel, PowerPoint, Outlook)
• Event planning/ execution experience a plus
• Experience with SAP preferred
• Some college required; Bachelor's degree strongly preferred

Company Overview

Company H1B Sponsorship