Overview

Join our dynamic real estate office as a Remote Scheduler and Administrative Assistant, where your organizational prowess and proactive attitude will keep our operations running smoothly! This vital role offers an exciting opportunity to support busy realtors by managing appointments, coordinating communications, and ensuring the office functions efficiently from a remote setting. Your enthusiasm and attention to detail will help us deliver exceptional service to clients and team members alike. If you thrive in a fast-paced environment and enjoy multitasking with a smile, this position is perfect for you!

Responsibilities

• Manage calendar appointments, scheduling showings, meetings, and client consultations with precision using calendar management tools.
• Handle incoming calls via multi-line phone systems, providing excellent phone etiquette and customer support.
• Maintain organized filing systems, both digital and paper-based, ensuring quick retrieval of documents and records.
• Assist with data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to keep financial records accurate and up-to-date.
• Support office management activities such as invoicing, bookkeeping, and proofing correspondence for clarity and professionalism.
• Provide exceptional customer service by responding promptly to inquiries via phone or email, supporting clients throughout their real estate journey.
• Perform clerical duties including filing, proofreading documents, managing emails, and supporting overall administrative needs to keep the office running seamlessly.

Requirements

• Proven experience in office management, administrative support, or clerical roles within a professional setting.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Exceptional phone etiquette skills with experience managing multi-line phone systems; bilingual abilities are a plus.
• Demonstrated experience in bookkeeping or basic financial recordkeeping; familiarity with data entry and proofing is essential.
• Previous personal assistant or office support experience preferred; familiarity with calendar management is highly valued.
• Strong typing skills along with good time management practices to meet deadlines consistently.
• Ability to adapt quickly to new software tools and workflows while maintaining high accuracy standards. Embark on a rewarding career supporting a vibrant real estate team! We’re dedicated to fostering an energetic work environment where your skills make an immediate impact—help us elevate our office operations while growing your professional expertise!

Pay: From $7.25 per hour Benefits:

• Flexible schedule
• Health insurance

Work Location: Remote