Note: The job is a remote job and is open to candidates in USA. Harvard Resource Solutions is seeking a Human Resource Generalist for their nonprofit client in Detroit on a temporary basis. The role involves supporting HR administration and process improvement initiatives, with responsibilities including managing personnel files, onboarding documentation, and HR system maintenance.

Responsibilities

• Extract offer letters and personnel-related attachments from designated email folders and properly organize them within employee personnel files in SharePoint
• Transfer and organize documents from individual OneDrive accounts into designated SharePoint folders and document libraries
• Audit personnel files to ensure documentation is complete, accurate, and compliant
• Identify missing employee records and follow up with appropriate parties to obtain required documentation
• Update and enhance existing onboarding tracking tools within Excel to improve visibility and accountability throughout the onboarding process
• Track onboarding progress and maintain accurate records of employee status
• Review recently onboarded employee files to identify outstanding items, including background checks, drug screens, and required employment documentation
• Document onboarding status and ensure personnel records are updated accordingly
• Assist with entering and maintaining employee information within the UKG payroll and HRIS system
• Verify data accuracy and maintain employee records within the HR system
• Support payroll and HR administration activities as needed
• Assist in organizing and tracking active job postings and candidate activity
• Monitor application status and maintain communication updates with internal hiring managers
• Develop and maintain a centralized SharePoint repository for recruiting documentation and tracking
• Improve visibility into recruiting activity through enhanced reporting and tracking processes
• Assist with documenting existing HR processes and workflows
• Support the development and maintenance of policies, procedures, and standard operating documentation
• Participate in special projects focused on process improvement, organization, and operational efficiency

Skills

• 3+ years of experience in Human Resources, HR Administration, Recruiting Coordination, Onboarding, or a related administrative role
• Advanced Microsoft Excel skills, including creating and maintaining tracking spreadsheets
• Strong experience working within Microsoft 365 environments, including: SharePoint, Teams, OneDrive, Outlook, Excel
• Exceptional organizational skills and attention to detail
• Ability to manage confidential employee information with discretion
• Strong follow-up, communication, and problem-solving skills
• Self-motivated and capable of working independently in a remote environment
• Ability to identify process gaps and proactively drive projects to completion
• Experience using UKG (Ultimate Kronos Group) payroll and HRIS systems
• Previous experience supporting onboarding, personnel file management, or HR compliance initiatives
• Experience creating or improving administrative processes and documentation
• Prior experience supporting recruiting and applicant tracking activities

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