Note: The job is a remote job and is open to candidates in USA. Mass General Brigham is a not-for-profit organization that focuses on advancing patient care, research, teaching, and community service. The Grant Coordinator will manage and coordinate the financial aspects of research grants, ensuring compliance with grant requirements while supporting research activities by facilitating grant applications and providing financial guidance.

Responsibilities

• Accounts Payable Processing: Review, code, and process invoices, check requests, and employee expense reports associated with various grants
• Compliance & Allocation: Ensure all expenditures adhere to internal policies and external sponsor/grantor guidelines. Verify that costs are accurately allocated to the correct grant budgets
• Reconciliation & Reporting: Reconcile grant accounts payable sub-ledgers against the general ledger. Prepare financial tracking spreadsheets and spend-down reports for Principal Investigators (PIs) and program managers
• Audit Preparation: Maintain scanned receipts, contracts, and supporting documentation so they are readily available for programmatic and financial audits
• Vendor & Subrecipient Management: Process payments for subawardees. Resolve payment discrepancies and respond to vendor inquiries in a timely manner
• Collaborate with researchers and research administration teams to develop grant applications and proposals
• Monitor and ensure compliance with grant terms, conditions, and regulations
• Prepare and submit financial reports to funding agencies in compliance with grant requirements and deadlines
• Work with researchers to develop project budgets, ensuring they align with grant guidelines and funding limitations
• Collaborate with finance teams to ensure appropriate coding, allocation, and documentation of grant-related expenses
• Ensure adherence to institutional policies, as well as relevant regulatory and compliance requirements (e.g., IRB approvals, human subjects protection, conflicts of interest)
• Foster effective relationships with researchers, finance teams, and external funding agencies

Skills

• (1-3) years of accounts payable, bookkeeping, or grant accounting experience
• Advanced proficiency in Microsoft Excel, accounting software (e.g., Workday), and a high-level attention to detail
• Strong analytical and problem-solving abilities
• Excellent communication skills for collaborating across departments
• A firm grasp of non-profit or public sector accounting standards
• Bachelor's degree in Accounting, Finance, or Business Administration is highly preferred, but not required

Benefits

• In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.
• We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
• To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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