Mayer LLP is a law firm that prioritizes collaboration and innovation while serving a diverse range of clients. They are seeking a Legal Secretary to provide administrative support, manage case files, and assist attorneys in a dynamic legal environment.

Responsibilities

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls, take messages, and direct calls to the appropriate person
• Coordinate and schedule depositions, hearings, and meetings
• Assist with document preparation
• Conduct legal research and gather relevant case information
• Organize and maintain case files in document management system (iManage)
• Coordinate and schedule meetings, conferences, and travel arrangements
• Maintain and organize client files and records
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
• Open new files and running conflicts
• Updating docket sheet or information sheet on the file
• Perform general clerical duties such as filing, scanning, and data entry
• Provide administrative support to attorneys and staff as needed

Skills

• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
• Knowledge of e-filing in state and federal courts
• Knowledge of court rules and procedures
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently and as part of a team
• Previous experience working as a legal secretary on the litigation defense side is highly preferred

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

Company Overview