The State of Utah's Department of Health & Human Services (DHHS) is seeking a Legal Assistant (Paralegal) I to provide secretarial and paralegal support to administrative law judges. The role involves proofreading legal documents, conducting pre-hearing conferences, and maintaining case files while ensuring confidentiality.

Responsibilities

• Provide secretarial support to and paralegal support to administrative law judges
• Participate in proofreading judges’ written decisions
• Answering litigants’ procedural questions
• Conducting telephonic pre-hearing conferences
• Assisting with office administrative duties
• Review case files and maintain confidentiality at all times
• Maintain and track documents, exhibits, and other case filings
• Accurately draft various routine legal documents that may include a combination of the following: notices, subpoenas, decisions, and orders
• Process requests for hearings and track the cases through the Office of Administrative Hearings database
• Maintain an Administrative Hearing master calendar
• Schedule and coordinate hearings
• Receive emails and phone calls and answer questions
• Take and relay messages
• Greet hearing participants
• Respond to requests for information, including GRAMA
• Prepare basic legal orders
• Proofread legal orders
• Prepare mailings
• Provide office support

Skills

• Process requests for hearings and track the cases through the Office of Administrative Hearings database
• Maintain an Administrative Hearing master calendar
• Schedule and coordinate hearings
• Receive emails and phone calls and answer questions
• Take and relay messages
• Greet hearing participants
• Respond to requests for information, including GRAMA
• Prepare basic legal orders
• Proofread legal orders
• Prepare mailings
• Provide office support
• Has experience as a paralegal, legal secretary, or in another legal support staff role
• Is able to work independently and with other support staff
• Enjoys working in a small office environment
• Is able to maintain confidentiality
• Is detail-oriented and organized

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

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