Overview

A highly organized and proactive Executive Support Assistant is sought to support a Senior Personal Assistant with overflow tasks, administrative coordination, and day-to-day operational support. This role is designed to complement the Senior PA's responsibilities, providing valuable assistance while allowing the Senior PA to maintain primary ownership of executive management and high-priority matters. This is a fully remote position with standard working hours of Monday through Friday, 9am-5pm Eastern Time. The successful candidate will be expected to participate in a daily 20-minute check-in to review priorities, discuss upcoming deliverables, and ensure alignment on daily objectives. While occasional coverage outside of standard business hours may be required, the role offers a supportive, low-stress environment with clear expectations, defined responsibilities, and a strong collaborative partnership. The position is ideal for someone who enjoys providing administrative support, thrives in a remote setting, and values working within a well-structured team.

Responsibilities

Provide administrative support and assist with overflow tasks from the Senior PA Draft and coordinate detailed travel itineraries based on meeting schedules and executive commitments Assist with scheduling, calendar coordination, and general administrative projects Support ongoing operational and executive initiatives as assigned Help ensure deadlines and priorities are met through proactive communication and organization Collaborate closely with the Senior PA to maintain efficient workflows and seamless support

Qualifications

Strong organizational and time-management skills Excellent written and verbal communication abilities Ability to manage multiple tasks while maintaining attention to detail Comfortable working independently in a remote environment Professional, proactive, and adaptable approach to administrative support Experience supporting executives, personal assistants, or administrative teams preferred

Requirements

Valid U.S. Passport, Green Card, or Employment Authorization Card (EAC) Ability to work standard East Coast business hours Reliable internet connection and remote work setup Availability for occasional after-hours and weekend coverage when required Salary and Benefits $80-85k annually plus benefits