About the position This is a hybrid position, requiring onsite work 3 days a week. The Associate Archivist, reporting to the Director of the Arthur H. Aufses, Jr., MD Archives & Records Management department, primarily provides research support services, ensuring access, engagement, and collaborative initiatives are carried out with diligence. They develop and maintain user-focused access tools and content to support research. The Associate Archivist undertakes collections care work to arrange, describe, catalog, maintain, and appropriately digitize archival materials. They collaborate with stakeholders across the institution and team members within the Scholarly & Research Technologies division to advance initiatives that enhance discovery, preservation, and engagement with historical collections while meeting business needs. A central responsibility is functioning as the main steward for the records of the historic St. Luke’s and Roosevelt Hospitals as well as today’s Mount Sinai Morningside and Mount Sinai West Hospitals. Additionally, they are responsible for other projects as assigned by the Director.

Responsibilities

• Provide thoughtful and responsive, high-quality service to internal and external researchers.
• Carry out the General Archives Access policy, with particular attention to HIPAA, FERPA, and ethical considerations.
• Perform outreach to the Mount Sinai Morningside and Mount Sinai West campuses to ensure their knowledge of archival resources and appreciation of their histories.
• Creatively engage with archival materials to support Mount Sinai’s priorities and current endeavors.
• Assist with planning and facilitating research appointments.
• Serve as staff to the Mount Sinai Morningside-Mount Sinai West Archives Committee, attend meetings, take minutes, and provide resources for discussion and activities.
• Participate in the research, design, and creation of exhibits and special events.
• Contribute posts and historical content relating to the collections.
• Process, arrange, and describe archival materials in accordance with professional best practices, including all levels and forms of description.
• Coordinate the appraisal, accessioning, and transfer of archival materials (born digital included) in accordance with departmental policies.
• Collect pertinent materials to document current activities of the Hospitals for future reference.
• Maintain current knowledge of trends in archival theory, management, and technology.
• Assist with access equity efforts.
• Create digital surrogates in accordance with policies and best practices.
• Work collaboratively with the Digital Archivist to appropriately steward collections.
• Assist in the planning processes for the Archives.
• Propose special projects, such as internships, grants, partnerships, etc.
• Contribute to the review and maintenance of policies and procedures; ensure that annual reviews are completed.
• Assist in tracking usage, outreach activities, and collection-related metrics for reporting and assessment purposes.
• Other duties as assigned.

Requirements

• ALA-accredited Master’s Degree in Library Science, Information Science, or a related field with a concentration in Archives.
• Proven ability to work with patrons and support research communities.
• Demonstrated knowledge of public services best practices.
• 3+ years' experience with archival technologies and tools related to appraising, accessioning, preservation, and access.
• Minimum 3 years' experience appraising and accessioning institutional records.
• Functional understanding of privacy and sensitivity regulations and standards, e.g. FERPA, HIPAA, or institution specific restrictions.
• 3+ years' experience processing and describing archival collections.
• Facility with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies.
• Commitment to and understanding of ethical, sensitive, and inclusive archives practices.
• Proficiency with Microsoft suite, particularly Excel.
• Knowledge of Adobe Acrobat and Adobe Photoshop.
• Fluency with digitization.
• Familiarity with digital preservation standards and workflows.

Nice-to-haves

• AtoM and archivematica preferred.
• Experience with project management software.
• Background in medicine, science, or business archives.
• Customer service or service industry experience.
• Executive-level relationship proficiency.
• Experience developing exhibits, outreach initiatives, or interpretive materials.